Digital Waste Tracking is changing how waste information is recorded and reported, but are businesses prepared for the transition?
At the Digital Waste Tracking Conference on 20 October 2026, industry representatives highlighted a recurring concern: while the technology is developing, many organisations still face significant challenges when it comes to implementation.
From incomplete data and unclear responsibilities to staff training and operational changes, successful adoption of DWT will require businesses to look beyond the software itself.
How prepared is the industry?
During the conference, Joe Allen, Chief Commercial Officer at First Mile, shared findings suggesting that only one in ten respondents considered themselves ready for Digital Waste Tracking.
Although this represents the respondents to the survey discussed, rather than the entire waste industry, it highlights the concerns surrounding implementation.
One of the key findings was that preparing existing data can be more challenging than introducing the technology required to submit it.
This is particularly important for businesses that currently rely on manual processes, multiple systems or inconsistent record-keeping practices.
The biggest challenges facing businesses
Several common issues were identified throughout the conference.
1. Poor or incomplete data
Missing European Waste Catalogue (EWC) codes, inconsistent waste descriptions and incomplete records can create difficulties when information needs to be submitted digitally.
Improving the quality of existing records should therefore be a priority.
2. Uncertainty around requirements
Some businesses remain unclear about what information they need to submit, who is responsible for reporting and how the requirements apply to their operations.
Clearer guidance and communication from regulators will be important as the system develops.
3. Implementation costs and resources
Introducing new software, reviewing existing procedures and training staff all require time and investment.
These challenges can be particularly significant for smaller operators with limited resources.
4. Limited awareness and understanding
Not everyone involved in waste management will be familiar with DWT or understand why the changes are being introduced.
Communicating the purpose of the system is therefore just as important as explaining the reporting process.
Why staff engagement matters
One of the most important messages from the conference was that technology projects can struggle because people are not adequately prepared for change.
For Digital Waste Tracking, this means considering how new processes will affect employees across the organisation.
Drivers, weighbridge operators, site teams, administrators and managers may all interact with waste information differently.
Systems therefore need to reflect real working environments and be straightforward to use.
Training should also consider different levels of digital confidence, literacy and experience.
A system that works well in theory may not be practical if it creates unnecessary difficulties for staff carrying out everyday operations.
The importance of co-design
Another recurring theme was the need for continued collaboration between government, regulators, waste businesses and software providers.
This approach, known as co-design, involves developing systems with input from the people who will actually use them.
By gathering feedback from operational staff and businesses, potential problems can be identified and addressed before they become widespread.
For Phase 2, conference speakers emphasised the importance of engaging more organisations, particularly smaller operators and businesses that may be harder to reach.
Building trust and demonstrating that industry feedback is being acted upon will be essential.
Five practical steps businesses can take now
Whether your organisation is already using DWT or preparing for future requirements, there are several actions worth considering.
1. Review your waste data
Check existing records for missing information, incorrect EWC codes and inconsistencies. Establish clear processes for recording accurate information from the outset.
2. Confirm your compliance responsibilities
Understand which activities are affected, what information must be submitted and who is responsible for reporting.
3. Review your existing systems
Speak with your software provider about DWT compatibility, reporting functionality and any changes that may be required.
4. Train and communicate with staff
Ensure employees understand how DWT will affect their responsibilities and provide appropriate training before new procedures are introduced.
5. Stay informed and provide feedback
Monitor regulatory updates and raise any unclear guidance, technical problems or impractical processes with the relevant organisations.
Looking ahead: preparation is key
Digital Waste Tracking has the potential to deliver significant benefits for the UK waste industry, from improving compliance to supporting better environmental outcomes.
However, the experience of Phase 1 demonstrates that implementation is not simply a matter of introducing new technology.
Reliable data, practical processes, clear communication and industry engagement will all be essential.
For waste businesses, the most effective approach is to start preparing early, identify potential gaps and ensure staff understand the changes ahead.
How Albion Environmental can help
At Albion Environmental, we understand the challenges businesses face when adapting to new environmental regulations.
Our Digital Waste Tracking training and consultancy support can help your organisation understand its responsibilities, improve readiness and prepare for future developments.
Contact info@albion-environmental.co.uk to discuss how we can support your business.